Privacy Policy

This Privacy Policy explains how KartFleet (“KartFleet”, “we”, “us” or “our”) collects, uses, shares and otherwise processes personal information in connection with this website and our services, including our pilot programme. By using this website or submitting information to us, you acknowledge the practices described in this policy. Where applicable data protection law applies, including the UK GDPR and the EU GDPR, this policy is intended to operate consistently with it.

Who we are

KartFleet is the controller responsible for the personal information processed under this policy. If you have any questions, or would like to exercise any of your rights, you can contact us at hello@kartfleet.com.

Information we collect

We may collect and process the following information:

• Information you provide — for example when you complete a form, request information, sign up for updates, or apply to our pilot programme. This may include your name, contact details, the track you race at, your role, your venue and fleet details, your communication preferences, and anything else you choose to provide.
• Information collected automatically — when you visit this website we may collect technical and usage information such as device and browser type, general location, and pages viewed, including through analytics and similar technologies.

We may combine the information we hold and, where permitted by law, obtain information from other sources.

How we use your information

We may use the information we collect for purposes including:

• to operate, provide, maintain, improve and develop this website, our products and our services;
• to respond to your enquiries and process your pilot application;
• to understand how our website and services are used and to inform new features and offerings;
• to send you updates, newsletters and marketing communications where you have asked to receive them or where we are otherwise permitted to do so;
• to protect our rights, property, users and services, and to detect and prevent fraud or misuse;
• to comply with our legal and regulatory obligations; and
• for any other purpose described to you at the time we collect your information or to which you consent.

We may also create and use aggregated or anonymised information, which does not identify you, for any purpose.

Legal bases

Where data protection law applies, we rely on one or more of the following legal bases to process your personal information: your consent (for example, where you opt in to a newsletter); our legitimate interests in operating, promoting, securing and improving our business and responding to people who contact us; the performance of a contract or steps taken at your request; and compliance with our legal obligations. Where we rely on consent, you may withdraw it at any time.

How we share information

We may share your personal information with:

• service providers, partners and group companies that help us operate this website and our services (for example hosting, storage, email delivery and analytics), who are required to handle it consistently with this policy;
• a partner whose communications you have chosen to receive — where you opt in to a third-party newsletter or similar communication, we will share the contact details you provide with that partner so they can contact you, and you may opt out with them at any time;
• professional advisers, and any party in connection with a sale, merger, investment, reorganisation or other transaction involving our business or assets; and
• regulators, law enforcement or other third parties where we consider it necessary to comply with the law, enforce our terms, or protect our rights, our users or others.

Some recipients may be located outside the country in which you are based. Where we transfer personal information internationally, we take steps intended to protect it in line with applicable law.

How long we keep it

We retain personal information for as long as we consider necessary for the purposes described in this policy, to comply with our legal, accounting or reporting obligations, and to establish, exercise or defend legal claims. When we no longer need it, we will delete or anonymise it.

Your choices and rights

You can opt out of marketing communications at any time by using the unsubscribe link in those messages or by contacting us. Depending on your location and applicable law, you may also have rights in relation to your personal information, including to access it, to ask us to correct or delete it, to object to or restrict certain processing, to withdraw consent, and to request a copy in a portable format. To make a request, contact us at hello@kartfleet.com; we will respond within the timeframe required by applicable law. If you are in the UK or EU and are unhappy with how we handle your information, you may also have the right to complain to your local supervisory authority (in the UK, the Information Commissioner’s Office at ico.org.uk).

Children

This website and our services are not directed at children, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us.

Changes to this policy

We may update this policy from time to time. Any changes will be posted on this page with a revised “last updated” date and take effect when posted. Your continued use of this website after a change indicates your acceptance of the updated policy.